(A constituent college of JSS University, Mysore)
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Ordinance governing Ph.D. degree course
(Affiliated to RGUHS, Karnataka)
1. Eligibility
Candidates, who have obtained Master’s Degree in the concerned subject of this University like M.Pharm or a degree considered as equivalent by JSS University, Mysore are eligible for enrolment for Ph.D. course in this University.
2. Enrolment
Application for enrolment to Ph.D. shall be invited annually to begin with on a date to be notified by the University. A candidate may apply to Registrar, R.G.U.H.S., on or before a date prescribed by the University.
3. Procedure for registration
A candidate applying for provisional registration shall remit the prescribed fee along with the application form obtained from the University for registration, duly filled in within the stipulated period. The candidates shall furnish the information detailed below:
Qualification and details of previous study and research, if any, and full particulars of the publications to his / her credit in accredited journals.
Broad field or inter-disciplinary field in which candidate intends to do research, the subject of research being wholly or partly related to the main branch of knowledge chosen for post-graduation in which the candidate has qualified.
Name of the recognised Guide/Co-guide under whom the candidate proposes to carry out research.
Name of the department and institution where the candidate proposes to work and conduct research.
Title and synopsis of the proposed work.
In case of full-time research, the candidates in affiliated colleges shall forward application along with the consent of the Guide and a No Objection Certificate from the Head of the Department and Head of the Institution while submitting the application.
In case of part-time research, the teachers in government or government approved institutions, the applications shall be forwarded through proper channel along with the consent of the Guide, Head of the Department, Head of the Institution and the Director of Medical Education.
Candidates carrying out research in other approved institutions shall forward the application along with the consent of the guide, Head of the Department and the Head of the Institution.
All applications received in the University shall be placed before the Ph.D Registration Committee. The Committee shall examine the applications and after satisfying itself about the eligibility requirements, shall recommend to the Vice-Chancellor for the provisional registration within three months from the last date notified for the receipt of applications. Provisional registration shall be effective from the date mentioned as the last date for payment of fees in the concerned specialty. Fee once paid shall not be refunded.
The candidates registered for Ph.D course shall work in the University P.G. Departments or P.G. Departments of the constituent colleges or in any recognised laboratory, hospital, institution or Department of an affiliated college recognised for such purpose by the University in its jurisdiction.
No Candidate shall, without the previous permission of the Ph.D registration committee join any other course of study or appear for any other examination conducted by the University or by any other University during the period of registration.
4. Ph.D. Registration Committee
The Ph.D. Registration Committee will consist of (i) Dean of the concerned faculty who will be the Chairman, (ii) the Chairman of the concerned Board of studies, (iii) Senior most Professor in the concerned subject, (iv) one subject expert from outside the University and (v) the concerned Guide and Co-guide if proposed. The Ph.D. Registration Committee will scrutinize the application and also synopsis after having satisfied about the eligibility requirement of the candidate and will recommend for provisional registration to the University.
5. Duration
Full Time Research: A candidate shall work for a minimum period of three years from the date of provisional registration under the supervision of the Guide.
Part- Time research: In case of teachers of University/affiliated colleges and other workers who cannot carry out full time research, candidate shall work for a minimum period of five years from the date of provisional registration under the supervision of the Guide.
Candidate should complete research work and submit the thesis to the University within seven years from the date of provisional registration. Extension beyond seven years is not permitted.
6. Progress report
After provisional registration, every candidate shall submit half yearly progress report regularly through the guide to the Registrar and a copy of the same to the Chairman, Department of studies concerned and Head of the Institution.
Every such half yearly report shall be submitted for the period from 1st January to the end of June and from 1st July to the end of December. However the very first report for the fraction of six months period shall be submitted ending either in June or December.
The half yearly progress reports shall cover the following aspects:
Progress in the review of literature.
New data acquired or theoretical background/techniques developed.
Progress/standardization in research methodology.
Discussion of the work done including any new findings.
If the candidate fails to submit two consecutive half yearly progress reports in time, his/her provisional registration shall stand cancelled.
If two consecutive half yearly progress reports are not satisfactory, the Ph.D Registration Committee may recommend to the University for the cancellation of the registration.
The candidate will be eligible for taking pre Ph.D examination one year after provisional registration. The Ph.D registration will be confirmed only after the candidate passes the pre Ph.D.examination.
7. Pre Ph.D Examination
The provisional registration of the candidate shall be confirmed only after he/she has passed the pre Ph.D examination which shall be conducted after the completion of one year from the date of provisional registration of the candidate. The scheme for the pre Ph.D examination to be conducted by the University shall be as follows:
Two written papers each of three hours duration and each carrying maximum of 100 marks.
Paper-I : Research Methodology related to the area of research.
Paper-II: Specialization Background to the topics of study (topics related to the specialized subject) under which the topic/area of research is under taken.
A Viva-Voce examination carrying a maximum of 100 marks.
The syllabi for both papers for each candidate shall be prescribed by a Committee consisting of the following persons:
1. Guide as the Chairman.
2. Chairperson of the concerned Post graduate Board of Studies as a member.
3. One more Senior teacher nominated by the Vice-Chancellor in consultation with the Guide.
The syllabi prescribed for the two theory papers of the pre Ph.D. examination, shall be notified after they are approved by the concerned Board of Studies.
8. Conduct of the examination
The pre Ph.D. Examination Committee shall prepare a panel of both external and internal (internal from the University Department/Institution) examiners and recommend the same to the concerned Board of studies for approval. Based on the panel recommended by the Board of studies concerned and approved by the syndicate, the University will constitute the Board of Examiners for the conduct of the Pre Ph.D. examination.
The Board of Examiners for the Pre Ph.D. examination consists of the following:
1. Guide (Chairman)
2. One external examiner chosen by the University.
The guide/internal examiner and the external examiner will set one paper each and send their respective question papers separately in a sealed cover to the Registrar (Evaluation) who will conduct the theory examination and send the answer scripts to the above examiners for valuation.
There shall be double valuation of the answer scripts of Paper-I and Paper-II by the same examiners who have set the question papers. The marks list shall be sent by the examiners directly to the Registrar (Evaluation).
The Viva-voce examination shall be conducted after the candidate has passed in the theory papers by a panel consisting of:
1. The same two examiners who have set the theory question papers and valued the answer scripts, and
2. o-guide, if any
3. One internal examiner appointed by the University. After the viva-voce examination, the marks shall be consolidated and sent to the Registrar (Evaluation) by the Chairman (Guide) for further consolidation and announcement of results.
If the difference of the marks in the valuation between the external and the internal examiner exceeds 15% the concerned answer script(s) will be valued by the Board of Examiners who are connected with the conduct of viva-voce examination. The Board of Examiners may value the answer scripts first (if there are differences) on the same day on which the Board meets for the conduct of the viva-voce examination. The marks awarded by the Board shall be sent to the Registrar (Evaluation) by the Chairman (Guide) for announcement of results).
The candidate shall be declared as successful in the examination if he/she secures not less than 50% of marks in the aggregate and a minimum of 40% marks in each of the written papers as well as in the viva-voce examination.
In case the candidate is not successful in the Pre Ph.D. examination in the first attempt he/she may be given one more chance to appear for the entire examination after a period of six months.
If the candidate is not successful in the Pre Ph.D examination, even in the second appearance, his/her provisional registration shall stand cancelled.
9. Research Guide
All Professors of the post graduate department recognised by the University with Ph.D. Degree or M.D., M.ch, M.D.S
All Readers (Permanent) of the Post graduate colleges of the University with Ph.D. degree and having at least five years of post graduate teaching and research experience substantiated by research publications.
All lecturers of the Post graduate department/University Department with Ph.D. Degree and having five years of post graduate teaching experience and full time lecturers provided that in the case of senior lecturers, in the post graduate department teaching experience of five years would be adequate.
The maximum number of candidates that a guide can supervise shall not exceed four at any given time. However in the case of subjects where experimental or clinical work is not involved, the number may be relaxed to six.
Guide working in an institution other than University Departments shall satisfy their requirements laid down and to the satisfaction of the Ph.D. Registration Committee regarding the expertise and facilities available in the institution for carrying out the proposed research work.
Whenever necessary a candidate may have two guides of which one is a guide and another a co-guide and one of then shall be from the University Department/Institution.
All guides shall normally be residents within the jurisdiction of Rajiv Gandhi University of Health Sciences.
10. Change of Guide
Change of guide may be allowed within a period of less than two years (after receiving guidance) with the permission of the guide and approval from the Ph.D. Registration Committee and the University. The conditions under which change of guide is allowed are:
The guide has gone abroad or left the University/Institution.
When there is death of guide.
In such cases where there are extraordinary circumstances warranting change of the guide, the guide and the student should place the facts before the Ph.D Registration Committee for its opinion. The decision of the syndicate on the recommendations of the Ph.D Registration Committee shall be final.
11. Approval/Recognition of Institution
A candidate shall be permitted to persue research for the degree of Doctor of Philosophy (Ph.D.) in any one of the following institutions:
The Department of the University
Post Graduate Departments of Colleges affiliated to the University and recognised as having necessary facilities for carrying out research in the branch of study concerned, provided that the department has a qualified guide and is offering the post graduate course for a minimum period of five years. The post graduate department of the said college shall be approved duly after inspection by a committee appointed by the syndicate for this purpose.
Any other non-teaching medical research institution duly recognised by this University for conducting research leading to the award of the Ph.D. on the recommendations of an expert committee appointed by the syndicate.
12. Submission of thesis
Any candidate who has completed the minimum period of three years doing prescribed research from the date of his/her provisional registration and not less than three months before the expiry of the maximum period prescribed for submission of thesis, may submit an application along with five copies of synopsis of the thesis through the Guide, the Head of the Department and Head of the Institution to the Ph.D. Registration Committee for permission to submit the thesis. He/she shall also submit a copy of the synopsis to the concerned Chairman of the Board of studies/Head of the Institution.
After the approval, four copies of the approved synopsis shall be sent by the Ph.D. Registration Committee to the Registrar (Evaluation), who shall proceed with the constitution of Board of Examiners for the adjudication of the Ph.D. thesis and keep it ready pending the submission of the thesis.
Every candidate shall submit with his/her application four copies of the thesis embodying the results of the research carried out by him/her within six months after submission of synopsis.
A candidate may also submit along with his/her thesis papers published by him/her embodying the results of investigation for the Ph.D. degree and also any other contribution/s to the knowledge of his/her subject or any cognate branch of the subject.
Every candidate shall submit with his/her thesis, a certificate from the guide/s under whom he/she worked, that the thesis submitted is a record of research work done by the candidate during the period of study under him/her that it has not previously formed the basis for the award of any degree/diploma, associateship/fellowship or any other similar award. If, however, the thesis submitted has formed in part the basis for the award of previous research degree the candidate shall clearly set forth in a preface or written statement the portion(s) which have formed the basis for the award of the previous degree.
Along with the thesis the candidate will also produce a "No Due Certificate" from the Chairman/Head of the Department and Head of the Institution where he/she has worked and from the University Librarian.
Under extraordinary circumstances affecting a student warranting extension of period for submission of thesis, the student should submit an application to the Registrar (Evaluation) through the Guide, who will refer the same to the Ph.D. Registration Committee for its opinion, which will be submitted to the Vice-Chancellor. The decision of the Vice-Chancellor in the matter shall be final.
13. Ph.D Examination
For the adjudication of Ph.D thesis there shall be a Board of Examiners of two external members to be chosen by the University from a panel of examiners recommended by the Board of Studies. The guide shall be the Chairman of the Board of the Examiners. However, under extraordinary circumstances, the syndicate may appoint a Chairman other than the Guide from the panel of Board of examiners.
Each external examiner appointed to adjudicate the thesis shall send the report to the Chairman within two months from the date of receipt of the thesis. Such reports should include:
A critical account of the work of the candidate as embodied in the thesis and an evaluation of the work in terms of its contribution to the advancement of knowledge.
Details of any questions to be asked or points to be clarified at the viva-voce examination.
Definite recommendations as to whether the Ph.D degree should be awarded or not.
The chairman shall forward to the Registrar (Evaluation) the individual reports of the examiners along with the consolidated recommendations of the Board of Examiners.
If any two of the Examiners give definite recommendations against the award of the degree, the thesis shall be rejected. If one of the examiners gives a definite recommendation against the award of the degree the thesis may be referred to another external examiner, from out of the panel recommend by the Board of Studies. If the report of the examiner is favourable, then the candidate shall be eligible to appear for the viva-voce examination and if it is not favourable, then the thesis shall be rejected.
If one of the examiners makes qualified recommendations with valid reasons (for eg. to resubmit the thesis after suitable modifications), the Chairman shall communicate the same to the Registrar (Evaluation) who will in turn intimate the candidate for resubmitting within six months from the date of the communication. The resubmitted thesis will be sent to the same examiners and the reports received thereon by the Chairman shall be communicated to the Registrar (evaluation).
No candidate shall, however, be permitted to submit the thesis more than two times.
The thesis may be published in any form after obtaining necessary permission from the University.
14. Viva-voce Examination
Viva-voce examination shall be conducted after the receipt of the satisfactory report, on the thesis from all the examiners. The examination, in which a pass is obligatory, shall be conducted by a Board constituted as follows:
Guide/Chairperson
Guide/Co-guide
At least one of the external examiners shall be present at the viva-voce examination. However, under extraordinary circumstances where any external examiner cannot be present at the viva-voce examination, the Vice-chancellor may appoint any external substitute examiner/s from out of the panel recommended by the Board of Studies and approved by the University.
The concerned Chairman of the University Department/Head of the Institution.
Teachers and research scholars of the concerned departments/institutions may be invited as observers only to attend the viva-voce examination.
The viva-voce examination is primarily designed to test the understanding of the candidate of the subject matter of the thesis including methodology employed and his/her competence in the general field of study. Since the points raised by the examiners of the thesis are to be clarified during the viva-voce examination, the report of the examiners who adjudicated the thesis shall be made available to the Board for viva-voce examination. The candidate shall produce all the relevant documents, materials, preparations etc., connected with the research project during viva-voce examination.
Members of the Board for the viva-voce examination shall report specifically on whether the candidate’s performance in the examination is satisfactory and therefore be considered as passed or not.
A candidate who is not successful at the viva-voce examination may be permitted to under go the viva-voce examination for a second time after a period of three months. No candidate shall be permitted to take the viva-voce examination on more than two occasions.
15. Award of Ph.D degree
After the candidate successfully completes Viva-voce Examination, the chairman shall consolidate the recommendations for the award of the Ph.D. degree based on the following:
The report of the examiners who adjudicated the thesis.
Evaluation of the candidate’s performance in the viva-voce examination.
The chairman shall forward the consolidated and the individual reports to the Registrar (Evaluation), Rajiv Gandhi University of Health Sciences. Based on these reports the University shall award the Ph.D. Degree after the recommendations are approved by the Vice-Chancellor/syndicate.
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